Executive Assistant – Dayshift and Nightshift

Posted January 4, 2022

Executive Assistant – Dayshift and Nightshift

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Remote Work

icon-create Expectations

We’re looking for a seasoned Executive Assistant that will help manage and organize both my personal and the team’s needs. The ideal candidate must be detail-oriented, responsible, and professional. This role is great for someone who has a strong sense of order and consistency. We require candidates to have at least 5 years of demonstrated executive assistant experience.

A passion for helping others and making the team better is a key trait we look for in our team members. We do serious work but we are not serious people. We like to have fun and hope to find someone who will join in the fun and laughter too.

icon-info Duties/Responsibilities

We’re excited to have you join us! Here are some (but certainly not all) of the responsibilities for this position:

  • Keep executives organized with meeting materials and immediate priorities. Prioritize calendars according to their preference and availability
  • Manage a heavy calendar for multiple executives packed with meetings, calls, events, and personal obligations. You should enjoy putting together the puzzle pieces of a rigorous and flexible schedule and coordinating the details through to completion.
  • Outstanding organizational and time management skills. Ability to function well in a high-paced, ambiguous environment.
  • Manage responsibilities with an appropriate level of confidentiality and discretion in relation to both work and personal projects of the executives.
  • Book international travel with complex itineraries and obtain visas/passports.
  • Prepare expense reports
  • Represent the company and the team in a positive light through friendly, timely follow-through and sound judgment.
  • Organize special projects (i.e. work anniversaries tracking)
  • Ability to maintain strong business relationship by initiating activities and gifts for the clients.
  • Assist with PPT presentation preparation, document/email preparation, informational slack channel communication postings, and obtaining electronic signature approvals using DocuSign.
  • Organize agendas, prepare materials, and administer all recurring team meetings, client meetings, trainings, conferences, employee morale events and employee get together events
  • Strong ability to pivot direction when circumstances necessitate change and outside the office.
  • Provide assistance to the accounting team on tracking and driving completion of key deliverables and follow-ups on outstanding issues
  • Provide other team members with administrative assistance as needed with miscellaneous projects.
  • Required knowledge, skills and experience supporting executives in a fast-paced environment.
  • Ability to interpret vision and assertively work towards objectives with minimal supervision/direction
  • Managing relationships with team members, clients, and external partners.
  • Managing a heavy flow of daily emails, phone calls, meetings and correspond to each accordingly
  • Compose thoughtful and meaningful short correspondence designed to advance business and personal communications, never holding people off or dismissing them.
  • You must have exceptional judgment and ability to represent others at the highest level
  • Ability to learn quickly and adapt to a growing and changing environment.
icon-receipt Qualifications
  • You’re able to take direction from multiple executives and team members.
  • You’re meticulous
  • You’re proactive and energetic in handling multi-priority complex issues with poise and Grace
  • You’re flexible and not bound by a specific list of duties
  • You’re dependable to meet deadlines and proactively prioritize tasks
  • You’re a great communicator and able to work with diverse group of people
  • You’re obsessed with ensuring everything is organized and buttoned-up  You’re resourceful
  • You’re organized
  • You’re a lover
  • You’re empathetic
  • You’re passionate about helping people

WHAT WE OFFER

  • check-circle-icon Work from home set up (Temporary/Permanent)
  • check-circle-icon HMO plus free dependent
  • check-circle-icon Competitive Salary Packages
  • check-circle-icon Work with diverse team that inspires each other to grow every day

Here in Atticus, we process great candidates and provide better careers to maximize their talents. Our professionalism, values, and diverse background set us apart from other companies which we can only attribute to our greatest asset, our people.

Apply now and be part of our amazing team!

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